Corporate events & sustainability: how to host an eco-responsible and purpose-driven business event in 2025

In 2025, combining prestige and responsibility is no longer optional

The world of corporate events is undergoing a profound transformation.

In the face of the climate emergency and shifting societal expectations, companies are rethinking their key moments to integrate responsible and sustainable practices right from the design stage.

Today, organising a seminar, a gala dinner, or a product launch goes far beyond logistical success or the prestige of the venue. It is also about reducing the ecological footprint, embracing a consistent ethical approach, and creating an experience that is both remarkable and responsible.

Sustainable events: a strategic approach

Far from being a passing trend, eco-responsible events have emerged as a concrete response to a growing demand:

• From companies, seeking consistency with their CSR commitments;

• From guests, increasingly attentive to the values reflected in the chosen venues and formats;

• And from service providers themselves, adapting their practices to meet these new expectations.

Organising a sustainable corporate event means meeting three key objectives:

• Preserving the environment,

• Enhancing the company’s image,

• Offering a meaningful experience.

6 Key levers for an eco-responsible corporate event

1. Choose a committed venue with a naturally sustainable setting

The venue forms the foundation of any event.

An eco-responsible site offers not only a high-quality, aesthetically pleasing setting, but also infrastructure designed to minimise environmental impact:

• Accessibility via sustainable transport,

• Responsible resource management,

• Natural landscape integration,

• Collaboration with local service providers.

An authentic, well-preserved venue often reduces the need for artifice while ensuring an exceptional atmosphere.

2. Reduce travel and optimise logistics

Favouring centralised events, accessible by train or shuttle, can significantly reduce the carbon footprint linked to transport.

Pooling journeys, offsetting emissions, or prioritising local suppliers are all practical strategies to integrate from the planning stage.

3. Work with suppliers Who embrace environmental responsibility

Catering, scenography, technical services, accommodation — every aspect of an event can be optimised.

Special attention to:

• Product seasonality,

• Waste reduction,

• Energy efficiency,

• Quality of materials used,

allows you to combine aesthetic excellence with environmental respect.

4. Minimise waste and rethink practices

Say goodbye to single-use items, disposable decorations, or overabundant buffets.

Contemporary elegance is expressed through a conscious simplicity:

• Reusable tableware,

• Responsible or digitalised giveaways,

• Reusable signage,

• Discreet yet efficient waste sorting.

5. Control technical installations

Natural lighting, thoughtful acoustics, and shared equipment: event technology can also follow an eco-responsible approach without compromising the quality of the experience.

6. Showcase the commitment to participants

Inform without guilt, raise awareness without imposing: discreet signage, a welcome message, or a presentation document can be enough to give meaning to the approach while underlining the organiser’s commitment.

An experience beyond the event itself

Hosting an eco-responsible corporate event means offering guests an atmosphere that is serene, authentic, and profoundly human.

It also means affirming a vision for the future — one that aligns with the company’s commitments and resonates with a generation of decision-makers increasingly mindful of the impact of their choices.

A well-designed sustainable event sacrifices neither refinement nor emotion. On the contrary, it gives them a new dimension.

In conclusion: the value of a place with meaning

Some venues naturally lend themselves to such an approach: preserved architecture, remarkable gardens, and the ability to host without altering their essence.

They inspire events that are understated, elegant, and deeply rooted in their surroundings.

At the Bastide du Roy — listed as a French Historic Monument and recognised for its Remarkable Gardens — we welcome you with genuine care to a place where nature, heritage, elegance, and awareness meet.